PDSS Program Coordinator II- Singapore in Singapore, at Austal

Job Snapshot

Employee Type:

Full-time

Location:

Singapore

Job Description

Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932.
 
Austal shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.  Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion. 

REPORTS TO:  Deputy Program Manager PDSS – SING / Director Home Port Operations – SING

SUPERVISORS:  N/A

AUTHORITIES/RESPONSBILITIES:

  • Provides a variety of support activities to Post Delivery programs.  
  • Works closely with Project Managers.
  • Compiles technical, financial, and other project data using various database programs for inclusion in reports or presentation materials.
  • Oversees and coordinates the fulfillment of Post Delivery travel authorization requirements (for each availability associated with Singapore operations) between program management, project management, the customer, subcontractors and Austal personnel.
  • Maintains tactical responsibility for tracking project travel authorizations and invoices.
  • Gathers information and populates government-required forms, i.e. DBIDs, travel authorizations. Ensures proper approvals are received.   
  • Maintains/Updates travel authorizations, in light of frequent changes, with current costing data specific to individual travelers. Ensures proper approvals are received.
  • Develop presentations on program status and performance for senior management and customer reviews.
  • Coordinate the development of post-delivery industrial availability planning and estimating efforts.
  • Responsible for reviewing inputs from various departments for correctness adequacy for estimating and pricing purposes
  • Prepares reports including conclusions and recommendations for solution of administrative problems.
  • Responsible for collecting, organizing, storing and sharing program information and documentation required for authorizations and travel invoicing.
  • Reviews financial reports to verify actuals against receipts reconciling discrepancies.
  • Generates summary reports by traveler/project and submits to Finance for invoicing.
  • Provides guidance to AUSA personnel and subcontractors on travel authorization requirements.
  • Attends meetings as required.
  • Performs other duties and special projects as requested by management

QUALIFICATIONS/KNOWLEDGE/EXPERIENCE:

  • Must be fully vaccinated for COVID-19
  • High School diploma/GED.
  • Three to five (3-5) years of administrative support experience. Experience supporting shipbuilding or ship repair program operations preferred.
  • Highly developed written and oral communication skills. Ability to analyze and summarize information effectively
  • Takes initiative and has successfully led program management tasks
  • Ability to work autonomously
  • Knowledge of program requirements, policies, and procedures.
  • Skills:  oral and written communication, highly organized, manage multiple priorities and meet deadlines
  • Excellent attention to detail, organization skills a must
  • Must be able to take initiative and follow projects through to completion
  • Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Project, Visio

TOOLS:  Computer, telephone, Microsoft applications (Outlook, Excel), Adobe

DIRECTION EXERCISED:  n/a 

DISCRETION EXERCISED:  Coordinates with departments to obtain needed information.

LIAISES WITH:  Program Management, Project Management, Subcontractors, Supply Chain, Finance, Government Representative/Prime.

ADDITIONAL GUIDELINES: 

Candidates must meet these employment eligibility guidelines: 

  • At least 18 years of age at time of application
  • Proof of US Person Status
  • No felony convictions of theft/deception or violent crimes within seven years from disposition date
  • No felony convictions of drug crimes within three years from disposition date
  • Submit to a drug screen
  • Submit to a background check

PHYSICAL DEMANDS:  The physical demands described here are representative of what is required to perform the essential functions of the job.

While performing the duties of this job, the employee is regularly required to stand, walk, use hands to manipulate, handle, or feel, reach with hands and arms, climb and balance, stoop, kneel, crouch, or crawl, and talk or hear. The employee is occasionally required to sit. 

Specific physical requirements include the following:

1.Must have the ability to bend, squat, stoop, crawl, and kneel.

2. Perform prolonged standing.

3. Ability to turn head from side to side and about the vertical axis.

4. Ability to turn body at the waist from side to side and about the vertical axis.

5. Lift/push/pull 50 – 75 pounds on an occasional basis.

6. Lift/push/pull up to 20 pounds on a frequent basis.

7. Must have the ability to climb in a safe manner (climbing as a minimum includes stairs, scaffolding, ladders, and ramps).

8. Ability to work at heights above 12 feet while working from ladders, scaffolding and/or man lifts.

9. Able to work at a variety of levels (i.e. waist-, eye-, overhead-).

10. Demonstrate the ability to safely and appropriately use required tools and equipment.

11. Demonstrate good balance while working on uneven surfaces and maneuvering obstacles.

12. Possess sufficient handgrip and coordination to carry and operate tools and equipment.

13. Ability to utilize personal protective equipment to include, but not limited to, hard hat, safety glasses, steel-toe shoes, goggles, respirator, safety harness, safety line, flotation gear, etc. safely per OSHA standards.

14. Ability to withstand cold and hot temperatures.

15. Ability to enter 18-inch by 36-inch openings and work in confined spaces for prolonged periods of time.

16. Able to respond to verbal and audible sounds/commands.

17. Able to utilize adequate visual skills.

18. Ability to fully extend the arm while reaching overhead, reaching out, reaching to the side and reaching down.

19. Ability to perceive attributes of an object/material such as size, shape, temperature and texture by means of receptors in the hands and fingers.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of what an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly exposed to humid conditions, bright flashing lights, moving mechanical parts, high precarious places, outside weather conditions and extreme heat. The employee is occasionally exposed to fumes and/or airborne particles at or below the PEL, toxic or caustic chemicals, and heat and cold. The noise level in the work environment is usually very loud, +90 dB.

SAFETY:  Must comply with company, federal, state, and local safety and environmental rules and regulations while performing daily job tasks.